Everything a consortium needs, from the first proposal to the audit.
Every partner enters its own figures, and Arturion checks them against 33 Horizon Europe rules across the whole consortium, while there is still time to fix them.
Write it with your partners, free until it's signed.
Today: Part A details arrive by email, the budget lives in one spreadsheet, and Part B goes round as attachments.
With Arturion: Each partner enters its details once. The work plan, budget and Part B sit in one place, checked before you submit.
Budget checks before submission
Partner
Requested
Check
Partner 1
412,000 €
Pass
Partner 2
401,000 €
Warning
Partner 3
268,000 €
Pass
Partner 2 will likely need a Certificate on Financial Statements.
Example
Build the consortium
Invite each partner once. Eligibility is checked on every change.
4 at pilot start
Invite partners, each guided through joining
What it does
Invite each partner by email. Joining and inviting colleagues are guided step by step, and invitations expire after 14 days.
Eligibility checked on every change: countries, PIC and Gender Equality Plan
What it does
Consortium composition, excluded countries, each PIC and each Gender Equality Plan are checked again whenever a partner changes.
Part A library: researchers, achievements, projects and infrastructure, entered once
What it does
Researchers, achievements, earlier projects and infrastructure are stored once per organisation and released into any proposal.
Why it matters
Partners stop retyping the same Part A details for every proposal.
A Consortium Agreement clause that approves Arturion as your tool
What it does
A ready-made clause approving Arturion as the consortium's tool, with an optional line on AI drafting.
Plan the work and the budget
Work plan, effort and budget in one place, checked before submission.
3 at pilot start
Work plan with Gantt chart: work packages, tasks, deliverables, milestones and risks
What it does
Work packages, tasks, deliverables, milestones and risks, with leaders, a Gantt view and an integrity check.
Effort and budget per partner and work package, with funding rates and lump sum shares
What it does
Person-months per work package and budget per partner and category, with indirect costs and funding rates computed.
Budget checks before submission, with the audit certificate forecast
What it does
Purchase and subcontracting justifications, effort against budget, and which partners will likely need an audit certificate.
Write Part B together
Section owners, comments and page limits in one shared draft.
4 at pilot start, 1 coming
Part B editor with section owners, comments, suggestions and versions
What it does
Part B sections from the official template, each with an owner, comments, suggestions and saved versions.
Page limit tracking
What it does
A live page estimate against the limit for your type of action.
Input requests to partners, with due dates and a completion view
What it does
Ask partners for inputs with due dates, see completion per partner and field, and let reminders go out.
Why it matters
You see who has delivered before the files come back.
AI use listed for the Part B disclosure
What it does
The list of AI tools and uses for the Part B disclosure, built from the AI use log.
Why it matters
The Commission asks applicants to disclose their use of AI.
Part B sections drafted by AI from your work plan and partner dataComing
What it does
Draft or revise a Part B section from your work plan, partner data and organisation content, marked as AI text.
Submit a clean proposal
One validation report and copy-ready views for submission.
1 at pilot start
One validation report, Part A copy-ready views, lump sum workbook and Part B in Word
What it does
One report of every proposal check, Part A views to copy, the lump sum workbook, and Part B as a Word file.
See who is late or wrong while there is still time to fix it.
Today: The spreadsheets go out to every partner and come back late, in different layouts, to be merged by hand. The Portal checks the figures after they are declared, when a fix means another round with everyone.
With Arturion: Each partner sees what is needed from them and by when. 33 rules run on every entry, across every partner.
Each partner spends a median 6 person-days per period on financial reporting.
Coordinator view, period 2
Partner
Inputs
Checks
Partner 1
Delivered
Pass
Partner 2
Delivered
Warning
Partner 3
Delivered
Fail
Partner 4
3 of 4
Pass
Partner 3: one person is above the annual day limit across grants.
Example
Start from your Grant Agreement
Start from your proposal or your signed Grant Agreement values.
5 at pilot start, 1 coming
Start on a running grant: enter or paste your Grant Agreement values
What it does
Enter or paste the values from your signed Grant Agreement, and the checks start from the current period.
The proposal becomes the grant baseline, with plan versions you can compare
What it does
At signature the proposal becomes the grant plan. Each amendment is a new version you can compare.
Reporting calendar with every period and due date
What it does
Start date, duration, reporting periods and due dates, set once at signature.
Organisation profile from its PIC, pre-filled from EC data
What it does
Create the organisation from its PIC, pre-filled from public EC data, then confirm its details.
People with employment periods, working time and parental leave
What it does
Each person's employment periods, working time, personnel category and parental leave.
Why it matters
The daily rate and the 215-day limit both depend on them.
Grant Agreement PDF read by AI, every value confirmed by a personComing
What it does
AI reads your Grant Agreement PDF and fills in the values, each one confirmed by a person.
Every partner's figures, no spreadsheets
Partners enter their own figures, free, and see what is needed.
11 at pilot start, 1 coming
A home page for each partner: what is needed from me, and by when
What it does
Each partner sees its open requests, due dates and own check results, one click from each task.
Every partner's status, open checks and deadlines in one view
What it does
Per grant: each partner's status, request completion, open checks by level, deadlines and period status.
My tasks: every open item across all your grants in one list
What it does
Every open item across all your grants, in one list.
Spreadsheet-style grids for budget, time and period figures
What it does
Budget, time and period figures in grids that work like a spreadsheet.
Reminders, and one daily email summary per person
What it does
Reminders for deadlines, checks and signatures, collected into one daily email per person.
Reminder drafts per partner, written by AI and sent by you
What it does
AI drafts a reminder per partner saying what is missing, by when and why. You edit and send it.
Monthly time records for all of a person's grants, on a phone too
What it does
One monthly screen per person for all their grants, signed by the person and countersigned by a supervisor.
Why it matters
Time records must be signed, and one declaration covers every grant.
Personnel costs and daily rates from the official formula
What it does
Daily rate per person per period from the Annotated Grant Agreement formula, and the personnel cost per grant.
Cost register in several currencies, at ECB rates
What it does
Purchases, travel, equipment, subcontracts and internal invoices, converted at the ECB average rate for the period.
CSV import from any finance or HR export, with saved mappings
What it does
Map the columns of any finance or HR export once, save the mapping, and import updates again.
Why it matters
Partners do not type the same figures twice.
Grants run outside Arturion, declared for the 215-day check
What it does
Declare EU grants run elsewhere, with an annual time total per person, so the 215-day check sees them.
Import column mapping suggested by AIComing
What it does
AI suggests how the columns of an export map to Arturion's fields. You confirm them.
Checks across the whole consortium
Across every partner
33 rules on every entry, each result naming who can fix it.
7 at pilot start, 1 coming
Every check result grouped by who can fix it
What it does
Every check result by level, with its rule source, a link to the field to fix, and who can fix it.
Remind the partner a check is waiting on, in one click
What it does
Send the partner a check is waiting on a reminder, straight from the check.
215-day limit across all of a person's grants
What it does
Adds up each person's declared days across every grant against 215 a year, adjusted for working time and parental leave.
Why it matters
One grant's records cannot show the overrun. It appears when all of a person's grants are added up.
Audit certificate threshold forecast per partner
What it does
Tracks each partner's requested contribution against the audit certificate threshold, from half of it onwards.
Why it matters
A partner learns early that it will likely need a Certificate on Financial Statements.
Use of Resources: purchases above 15% of personnel costs, largest first
What it does
When purchases pass 15% of personnel costs, lists the items to explain, largest first.
Why it matters
The Portal asks for these explanations when the report is submitted.
Effort against plan, and costs against the narrative, per work package and partner
What it does
Compares person-months with declared days per work package and partner, and asks for an explanation above a 20% deviation.
Accept a fail or warning with a written reason, kept in the check history
What it does
Accept a fail or warning with a written reason. The acceptance stays in the check history.
Ask the rulebook: answers that cite the rule and the EC documentComing
What it does
Ask a question about the rules and get an answer that cites the rule and the EC document.
Run the work
Deliverables, progress and meetings on the same data the checks read.
2 at pilot start, 10 coming
Deliverables, milestones and risks, with files and overdue alerts
What it does
Status, files and deviation notes for deliverables, milestones and risks, with alerts when something is overdue.
Progress notes per work package, prompted every month
What it does
Short notes per work package, prompted every month with the time record reminder.
Why it matters
They feed the periodic report draft.
Action items in a list or on a boardComing
What it does
Action items with owners and due dates, in a list or on a board.
Planned against actual effort and budget, per work package and partnerComing
What it does
Planned against actual effort and budget per work package and partner, as the period runs.
Meetings with agenda, minutes, decisions and actionsComing
What it does
Meetings with an agenda, minutes, decisions and the actions that come out of them.
Meeting minutes turned into suggested updates by AIComing
What it does
AI turns meeting minutes into suggested updates to tasks and actions. You accept them.
Internal review of deliverables before submissionComing
What it does
A review step for deliverables before they are submitted.
Project templates, and copying a projectComing
What it does
Start a project from a template, or copy an earlier one.
A log of General Assembly decisions and votesComing
What it does
A log of General Assembly decisions and votes.
Partner health: late inputs, open checks and budget spentComing
What it does
Late inputs, open checks and budget spent per partner, in one view.
Dependencies between work packages, tasks and milestonesComing
What it does
Dependencies between work packages, tasks and milestones.
Team capacity and leaveComing
What it does
Team capacity and leave, next to the work planned.
Work together and connect
Documents, comments and the tools your consortium already uses.
2 at pilot start, 6 coming
Documents with versions, access settings and a confidential tag
What it does
Documents with versions and an access setting each. A confidential tag keeps a document away from AI.
Comments in threads on sections, deliverables and checks
What it does
Threaded comments on Part B sections, deliverables and check results.
Calendar feed of deadlines and meetingsComing
What it does
Deadlines and meetings in the calendar you already use.
Weekly digest email for the coordinatorComing
What it does
A weekly email for the coordinator with what changed and what is due.
@mentions and an activity feedComing
What it does
Mention a colleague in a comment, and follow the activity in one feed.
Microsoft sign-in, OneDrive and SharePoint linksComing
What it does
Sign in with Microsoft, and link files from OneDrive and SharePoint.
A read API for your own toolsComing
What it does
A read API to pull your grant data into your own tools.
German versionComing
What it does
Arturion in German.
Report from figures that are already checked.
Today: At the period end the figures are gathered, checked and typed into the Portal, often with another round to every partner.
With Arturion: The figures were checked as they came in. You see what still blocks the period, lock it, and copy each view into the Portal.
3 in 4 new multi-partner Horizon Europe grants pay by lump sum, where a work package counts when every partner on it has finished.
Lump sum work packages, period 2
Work package
Confirmed
Status
WP2 Data platform
4 of 4
Payable
WP3 Field trials
3 of 5
Not payable yet
WP5 Dissemination
5 of 6
Not payable yet
WP3 is waiting for Partner 4 and Partner 9.
Example
Know what still blocks the period
See what still stops the period, then lock it.
3 at pilot start
Period workflow with the 60-day countdown and each partner's status
What it does
Period states, the 60-day countdown, notifications and each partner's status.
Why it matters
The periodic report is due within 60 days after the period ends.
Readiness check: what still blocks the period
What it does
One view of what blocks the period: open failures, unsigned time records, missing explanations and unreleased data.
Lock and reopen, with the reason kept
What it does
Lock the period once failures are resolved or accepted. Reopening needs a reason, and both stay in the audit trail.
Copy-ready for the Portal
Views in the Portal's order, and a report draft from checked figures.
3 at pilot start
Copy-ready views and exports in the order of the Portal
What it does
Financial statement data, Part A and Part B in the order and format of the Portal's fields.
Why it matters
The Portal has no import, so each view is laid out to copy.
Periodic report draft, every sentence linked to its source
What it does
A first Part B draft per work package from progress notes, deliverables, risks and results, each sentence linked to its source.
Results and publications register
What it does
Results, ownership, publications and datasets per partner, with the Portal's fields and code lists.
Lump sum work packages, partner by partner
Across every partner
See which partner each work package waits for, with its evidence.
2 at pilot start
Lump sum work package completion across every partner
What it does
Shows per work package which partners have confirmed their part is complete, and which ones it is still waiting for.
Why it matters
The coordinator can declare a shared work package complete in the Portal once every partner working on it has finished its part.
Lump sum evidence pack per work package, with the gaps listed
What it does
Collects the evidence behind each lump sum work package and lists what is still missing.
Every change and its reason, kept for the audit.
Today: Years later someone asks why a figure changed, and the answer is in an old inbox.
With Arturion: Every entry, change and accepted warning is kept with who made it and why.
Records are kept for five years after the final payment, or three for grants up to 60,000 €.
Audit trail, period 2
When
Who
What and why
14 May
Partner 3
Daily rate corrected after a late payslip
16 May
Coordinator
Purchases warning accepted, with the reason
20 May
Coordinator
Period 2 locked
Every entry keeps who made it, when and why.
Example
Every change kept
Who changed what, when and why, for every figure.
1 at pilot start, 1 coming
Audit trail of every change
What it does
Every change is logged with who made it and when. Locks, reopenings and the audit pack build on it.
Partner changes and amendmentsComing
What it does
Add or remove partners and change the plan through an amendment, with eligibility and transfer checks run again.
Close the grant
The final report, the audit pack and the archive.
0 at pilot start, 4 coming
Final report, with audit certificates collectedComing
What it does
Lists the partners that need a Certificate on Financial Statements and collects them for the final report.
Audit pack export per organisationComing
What it does
Per organisation: signed time records, costs, explanations, check history, AI use log and documents, in one export.
Retention schedule, with notice before deletionComing
What it does
A retention end date per grant, with notice before anything is deleted.
Read-only archive, free until the audit window closesComing
What it does
A read-only archive after the final report, free until the audit window closes.
Partners keep their salaries.
With Arturion: Salaries and each person's days stay with the partner organisation. You see totals and check results.
Partners keep their salaries
Salaries and each person's days stay with the partner organisation.
6 at pilot start
Salaries and per-person days stay with the partner, you see totals
What it does
Salaries and per-person days stay in the partner's private view. The coordinator sees totals and check results.
One role per person in each organisation and grant
What it does
Each person holds one role per organisation and grant, and sees what that role allows, nothing more.
Two-step sign-in for every user
What it does
Every user signs in with an authenticator app, the same kind of two-step sign-in EU Login asks for.
AI text marked, and every AI use logged
What it does
AI text carries a marking that survives edits and exports, and every AI use is logged.
Why it matters
The EU AI Act, Art. 50, sets transparency duties for AI-generated text.
Confidential documents never reach AI
What it does
Documents tagged confidential are never sent to AI.
Hosted in the EU
What it does
Data is stored in the EU, with an ISO 27001-certified provider.
What comes next
What comes next
On the roadmap, in this order, with no dates.
9 on the roadmap
Single-beneficiary grants, ERC firstLater
What it does
Grants with one beneficiary, starting with ERC, on the same time, cost and check features.
One portfolio for management partners across their client consortiaLater
What it does
One place for management partners to run all their client consortia.
University sign-in through eduGAINLater
What it does
Sign in with your university account through eduGAIN.
Call search from your organisation profile, freeLater
What it does
Search open calls from your organisation profile, free.
A resubmission workspace built from the evaluation reportLater
What it does
A workspace for resubmitting a proposal, built from its evaluation report.
A checklist for Grant Agreement preparationLater
What it does
A checklist that walks the consortium through Grant Agreement preparation.
FP10 and the European Competitiveness Fund from 2028, MSCA networks and InterregLater
What it does
The rules of FP10 and the European Competitiveness Fund from 2028, MSCA networks and Interreg.
One view across all your organisation's grantsLater
What it does
One view across all your organisation's grants.
Partner finding and call matching that learns from funded proposalsLater
What it does
Partner finding and call matching that learn from funded proposals.
Running a Horizon Europe project right now?
Start from your Grant Agreement values. The checks start from the current period. AI drafts, a person accepts, and only the rules set a check's result.